CONFERENCE AUDIO VISUAL
ON TOUR EVENTS TALKS ''AUDIO VISUAL SERVICES'' AND SHARES SOME USEFUL INFORMATION
SOURCE ALL OF YOUR CONFERENCE AUDIO VISUAL REQUIREMENTS FROM ON TOUR EVENTS
It’s fair to say that the audio visual (AV) equipment you hire can literally make or break your occasion when it comes to conference events.
It doesn’t matter whether you opt for a projector and screen combination or an expansive LED screen arrangement paired with state-of-the-art PA speakers. The point is, if your attendees can’t hear or see your keynote speakers, presentations, or on-stage demonstrations, then your event is likely to fall flat on its face.
By contrast, get your AV installation right, and you’ll have your audience not only engaged but raring to come back to next year’s event. Positive word of mouth is vital to conference events, so let’s take a quick look at how you can ensure you make the right impression with your AV equipment.
+CONSIDERATIONS FOR YOUR CONFERENCE AUDIO VISUAL EQUIPMENT HIRE
When it comes to selecting the appropriate AV equipment, it’s vital to remember that you aren’t merely aiming to have your guest speakers or on-stage presenters seen and heard. You want to engage the audience with immersive sound and bright, crisp visuals that get your delegates on the edge of their seats.
Starting with the visual elements. You need a screen of some description as a visual aid to whoever and whatever is going to be on your set or stage. The tried and trusted medium for conferences for decades has been the projector and screen combo. But times are changing, and it might be the case you’re looking for something else.
While projectors and screens give you plenty of flexibility and a perfect solution for many small to medium-size events, they might not be the best option if you’re only planning a small event. Hiring a large TV screen might be a better solution and a more cost-effective option.
By contrast, if you’re putting together a national industry conference, then a projector and screen might lack the visual impact you’re looking for. In which case, you might prefer to invest in a LED video wall to deliver the engaging “punch” you want from your visual content elements.
Of course, you’ve then got to match up your visuals with the rest of the AV ensemble. You’ll likely need speakers, microphones, specialist event lighting, and even custom stage and set design services, too, if you’re planning a more significant event.
The choice is yours, and we are always on hand here at On Tour Events to talk you through your options while taking into account your budget and audience size. We’ve been supplying AV hire services to conferences since the 1990s. It’s fair to say we’ve been around the block for a touch longer than we’d like to admit! However, that experience will prove invaluable when you need an outfit you can trust to help you through the pivotal decisions regarding your AV equipment hire.
With that in mind, let’s run you through what you need to be thinking about concerning the different AV elements that you’ll need in place to make your conference the best event it can be!
+PROJECTORS, SCREEN, TV MONITORS & LED SCREENS
As we’ve discussed above, your visual elements are the first decision you’ll make in terms of equipment. They all have their merits, and you’ll have to think about many factors before coming to a final decision.
You’ll have to keep in mind aspects such as ventilation for projectors as they can run extremely hot. TV screens are also dual-purpose devices. Not only can they be used for small events as the primary visual content device, but they are also great when used as video link monitors for delegates attending from somewhere else in the world. Conference LED screens are best reserved for larger events where budgets will stretch further, and the emphasis is on creating an impact.
Don’t forget that these different visual elements of your AV installation are not mutually exclusive. For example, you could opt for a projector and screen setup while having key delegates or speakers dialling in from abroad displayed on TV screens.
+LIGHTING CHOICES FOR CONFERENCES
Not technically counted as AV equipment but vital to your conference event all the same, lighting can transform your event from so-so to phenomenal. Rarely, if ever, does a venue have the lighting capable of meeting the needs of a professional event.
You’ll want to look at hiring intelligent moving head stage washes, spotlights, LED uplighting, and other specialist stage lighting equipment to ensure that everyone can see what’s happening on stage. This becomes even more vital if you plan on filming or live-streaming the conference event to an audience across the globe.
+STAGE, SET & DESIGN SERVICES
No matter the size of your conference event, you’re probably going to need a stage or set of some description to elevate the protagonists of your event above the audience. We have a range of options to suit every occasion. For example, we have our flexible modular conference set option, which we can completely customise with your branding and logos for a great value price.
Alternatively, if you're putting together an industry-leading event, then you’re more likely to want a turnkey, custom stage or set design package. We can take your initial vision and turn it into a reality using the latest design software. We can even give you a sneak peek with our unique 3D rendering software, so you can guarantee you’re happy with the stage/set production before we even begin manufacturing it.
+LIVE STREAMING EQUIPMENT
During the 2020s thus far, hybrid and virtual events have become the norm. Adding online viewing functionality to your conference is no longer a “nice to have” – it’s become a necessity. The good news for you is that we offer all manner of live streaming services right across the UK.
We can supply you with industry-leading, broadcast-quality cameras, video encoders, and we can work with all streaming platforms (yes, ALL!), including paid-for premium solutions.
Better still, we can even provide you with a venue for your online-only or hybrid conference event. Our purpose-built live streaming studio is a perfect fit for small to medium-sized events with online audiences, and we can configure it to your requirements in a matter of hours. All you have to do is show up! How’s that for a hassle-free solution?
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On Tour Events UK Ltd
27, Old Gloucester Street
VAT Number GB344777174
Phone: 020 8058 0093
Monday - Friday 08:00 - 20:00
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+CHOOSE ON TOUR EVENTS FOR YOUR CONFERENCE AUDIO VISUAL REQUIREMENTS
Here at On Tour Events, we’ve been serving the AV industry for over two decades, and it’s fair to say that we’ve developed a reputation as one of the industry’s leading equipment hire suppliers. Across London, Surrey, and the rest of the UK, we’ve worked incredibly hard to become preferred AV hire suppliers to many conferences and conference venues.
We have three warehouses chocked full of AV equipment ready to be transported, set up, and prepared for your event. We’ll be on hand to take it all away at the close of proceedings too. It really doesn’t get any easier than our all-inclusive AV hire services.
Plus, we’re always on hand to advise and help you navigate the AV choices you have to make as a conference organiser.
So if you’re planning a conference event shortly, don’t hesitate to pick up the phone and give us a call. We’ll be more than happy to talk you through your options without any obligations thereafter. We can’t wait to hear from you!