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CONFERENCE TV SCREEN HIRE

CONFERENCE TV SCREEN HIRE SERVICES FROM THE UK'S LEADING AUDIO VISUAL HIRE COMPANY

Conferences are a very specific type of event that present unique challenges and aspects to consider during the planning process.

 

The visual aspect of a conference has proved time and time again to be essential in keeping your guests and delegates engaged throughout the event and creating a lasting impact. Therefore, your choice of conference TV screen is crucial. Not only can it play a pivotal role as a visual aid, but it can form a crucial part of your overall set or stage design.

 

But what other factors make hiring a conference TV screen a priority?

+WHY HIRE A TV FOR YOUR CONFERENCE EVENT?

 

Several years ago, when we first started in the audio visual hire industry, there wasn’t a conference on earth that didn’t use the standard projector and screen combination.

 

However, as technology has advanced, the image quality that TV’s provide has matched, and in many cases, exceeded that of a projector. On Tour Events stocks 4K Ultra High-Definition TV’s, which give you bright, clear, and crisp visuals, making it easy for clients to see presentations and video footage even in brightly lit rooms.

 

When you add in the fact that hiring a large TV screen can also be cheaper than a projector and screen and dramatically less expensive than hiring LED video panels, their rise in popularity soon becomes apparent.

 

TV screens can play a huge role in keeping your conference accessible to all attendees. Not only can they be a visual aid during a live streaming session, for example, but they are also great for showing a video link to delegates or speakers that can’t be there in person.

+CONSIDERATIONS FOR HIRING A CONFERENCE TV SCREEN?

 

Hiring a TV screen is an investment, so it’s worth taking the time to plan out precisely what you need before spending a significant sum hiring a device that’s not fit for purpose. Because we’ve been involved with hundreds of conference events in the past, we know which decisions make all the difference.

 

So without further ado, let’s run you through some of the most important considerations you should take care of before pulling the trigger.

+CONFERENCE VENUE CONSIDERATIONS 

 

Your conference venue is one of the most significant considerations you’ll have before hiring a TV screen. If you’re going through all the trouble of hiring a screen, we’ll guess that what you plan on showing is essential for your audience. Thus, you need to ensure that the screen you hire fits the venue and is visible for delegates throughout the room.

 

Certain conference rooms can limit your options when it comes to hiring visual equipment. For example, much larger conference auditoriums might be better suited to a conference LED screen or a projector and screen combination, as even our 110” TV screens won’t be big enough for everyone to see the images clearly.

+CHOOSING THE RIGHT SIZE TV SCREEN FOR YOUR CONFERENCE

 

Event planners often run into the mistake of hiring as big of a screen as will fit into the room. But, believe it or not, there is such a thing as too big of a TV screen. When your conference screen is too large, your guests will have to shift in their seats to see the different sections of the screen around the heads of those seated in front of them.

 

This problem is the last thing you want if you’re running a presentation and you have multiple slides displayed on the large TV screen at once, or have one slide with multiple pieces of vital information contained within it.    

 

If you’re going to be in a conference room, a good rule of thumb is to keep your TV screen a similar width to that of your table. If your conference TV screen is too small and no one will be able to see anything, but if it’s too big and your guests will spend the event shifting in their seats from side to side to catch all the information displayed.

 

Another thing to keep in mind is your budget, as the bigger the TV, the more it’s going to cost you. It’s important to strike a nice balance between the two.

+THINK ABOUT YOUR TV'S DESIRED FUNCTIONALITY

 

For conferences, in particular, the functionality of the TV you hire is vital, as are the connections it can make to other devices. There’s no use hiring a screen that doesn’t have anywhere to plug in an HDMI cable to hook it up to your laptop.

Yes, we know that would have to be a reasonably old TV for that to happen, but we’ve seen them hired out to conference organisers in the not too distant past!

 

Figure out precisely what you need the screen to do before hiring anything to avoid disappointment and frustration down the line. For example, will you require a Smart TV with specific apps you need to download for your presentation? Or do you want to Chromecast to the TV from another device? Or are you using it as a video link?

 

Whatever your plans, we have a TV screen which will meet your needs, and we can set everything up for you so that all you have to do is show up.

 

+HIRING ADDITIONAL CONFERENCE AUDIO VISUAL EQUIPMENT 

 

Very rarely is a TV screen enough equipment for an event such as a conference. You will likely also need all kinds of additional audio visual equipment. Sound equipment can include a couple of speakers and microphones to ensure attendees can hear what your keynote speakers have to say.

 

On the visual side of the equation, you can visually enhance your event by using our stage hire and set design services and then let us expertly set up professional event lighting.

 

If you decide to live stream your conference, all this additional equipment needs to be compatible with whatever streaming platform you’ve chosen. You might also consider using our purpose-built streaming venue that is perfect for small conference streaming or hybrid events.

 

+HAVE YOU THOUGHT ABOUT HIRING A LED SCREEN?

 

While large TV screens are an excellent solution for many events, sometimes larger conferences need something that makes more of a splash.

 

You might find a bigger and better solution by hiring a conference LED screen. These LED video panels have the same features as a TV screen, including HD footage and outstanding image quality, but can be built on a much bigger scale. If you are looking to leave a lasting impact on your delegates, this could be the way to go.

+CHOOSE ON TOUR EVENTS FOR YOUR CONFERENCE TV SCREEN HIRE REQUIREMENTS

 

Here at On Tour Events, we have one of the most extensive inventories of conference TV screens in the UK. We have a massive range of sizes (50" 55, 65, 75, 85, 95, and 110") as well as a variety of types of display technology (LCD, LED, and OLED) to suit every event’s unique needs.

 

Not only have we got you covered in terms of conference TV screen hire, but we can provide all the extra conference audio visual equipment and even technical personnel to run everything on the day, should you need them. We really mean it when we say we provide turnkey event production services for conferences!

 

So don’t hesitate to contact us today to see for yourself why we’re the best one-stop solution for all your event production needs.

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27, Old Gloucester Street

London

WC1N 3AX

VAT Number GB344777174

Phone: 020 8058 0093

Monday - Friday 08:00 - 20:00 

Email: Info@ontourevents.co.uk

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