CONFERENCE STREAMING SERVICES

ON TOUR EVENTS TALKS ''CONFERENCE STREAMING'' AND SHARES SOME USEFUL INFORMATION

LIVE STREAM YOUR CONFERENCE WITH THE UK'S LEADING EVENT PRODUCTION COMPANY

If there’s one type of event that live-streaming was made for, it may well be conferences. These in-person events, which were initially hit hard by the pandemic, have adapted and thrived with the introduction of live streaming. Today, live-streaming your conference has become the norm rather than an exception.

 

So why is this the case? Why is live-streaming your conference so beneficial?

+WHY LIVE STREAM YOUR CONFERENCE?

After COVID-19, working from home became the norm, and conferences and other corporate events had to quickly follow suit to continue to reach their target audiences. Live streaming has proved to be the perfect way for companies to encourage engagement and increase the reach of their conferences, all while restrictions remained in place.

 

Event organisers who’ve already hosted an online-only or a hybrid event have quickly realised why live streaming is here to stay.

 

Live streaming your conference can expand its reach to a global audience since there is no theoretical ceiling on the number of online viewers you have. Even small local events can have 10,000 guests with the right equipment and streaming software in place.

 

When attempting to scale up in-person events, you have to worry about increasing the size of the venue as well as spending more on catering, travel, and accommodation. The costs keep adding up.

 

Live streaming, by contrast, reduces these costs and increases your profits. It allows you to dramatically increase the numbers of attendees, which attracts more revenue from sponsors and gives you the ability to book more expensive keynote speakers, further driving up interest and attendance. It’s a win-win solution!

 

Another drawback of in-person conferences is that different sessions will often run simultaneously, forcing delegates to pick and choose which they most want to attend. However, if your event is live-streamed, you can create an on-demand resource that gives them the chance to see everything they want to at their own pace, increasing customer satisfaction.

 

You can also use the footage from previous iterations of an annual conference in advertising campaigns to generate buzz for next year’s event.

 

Ok, so now we’ve convinced you that live-streaming your conference is an excellent idea; what do you need to be thinking about to ensure it’s a runaway success?

+CONSIDERATIONS FOR LIVE STREAMING YOUR CONFERENCE

When planning a conference, you’ve got no shortage of aspects to consider and decisions to make. It’s no different when it comes to live-streaming. It takes a little extra know-how, planning, and equipment, but the return on investment makes it all worth it, we promise. And, of course, we are on hand to help you through the entire process.

+CHOOSING THE VENUE FOR YOUR CONFERENCE

The most important thing to consider when choosing a venue is its size. For hybrid events, a larger venue will probably be required.

 

But, if you are hosting an online-only event, there’s no need to book out an enormous exhibition hall or conference centre when you only need one room. We have a purpose-built live streaming studio that is perfect for online-only conferences, and it requires minimal set up since most equipment already in place!

+CONSIDER THE EQUIPMENT YOU NEED TO HIRE

 

Of course, there’s plenty of equipment that you might need to enhance your live stream. For instance, you’ll need a microphone that’s a good fit for the live streaming equipment, and you will most likely need encoders that translate the footage and the audio into a format best suited for streaming over the internet.

 

If you’re running a hybrid event, you’ll need high-quality PA speakers for your in-person guests. Your venue may have its own equipment, but you’ll need to find out if they have the type of microphones and speakers that are best-suited to live-streaming.

 

Speakers at your conferences will often have visual aspects of their talks, including props, diagrams, or short clips. Displaying these visuals in crisp high definition will give an air of professionalism that elevates your event, which is why you should consider hiring our conference LED screens.

 

More often than not, your chosen venue won’t have appropriate lighting for filming. Our live streaming lighting is brighter and whiter than usual event lighting, which keeps your stream from seeming dull or unclear for your online guests.

And you won’t need to worry about plugging the wrong cables into the speakers or stage lights.

 

Once we’ve got the plans from you, we handle the set up of equipment, cameras, and tripods, the software involved with live streaming, as well as any extra custom staging and set design, stage hire, or sound equipment that you require.

+CHOOSING A STREAMING PLATFORM FOR YOUR CONFERENCE
 

With so many streaming platforms to choose from, making the right choice can feel like a challenge.

Social media streaming platforms, such as Facebook or YouTube, give you easy access to millions of people. Still, they might not be the highest quality, and they leave the stream open to sabotage in the comments from online trolls or other bad actors.

 

Paid-for streaming services provide high-quality video as well as guaranteed uptime – essential if your delegates have paid for tickets to view the stream. Investing in a platform such as Vimeo or IBM Cloud Video is a wise move, especially when your speakers and delegates expect the very best.

 

Whatever platform you decide on, On Tour Events has experience with them all! We have both the technology and know-how to work with each platform and bring a high-quality stream to your viewers.

CLICK BELOW TO FIND OUT MORE ABOUT THE RANGE OF TECHNICAL EVENT SERVICES WE OFFER

On Tour Events UK Ltd

27, Old Gloucester Street

London

WC1N 3AX

VAT Number GB344777174

Phone: 020 8058 0093

Monday - Friday 08:00 - 20:00 

Email: Info@ontourevents.co.uk

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ON TOUR EVENTS: TRIED, TESTED & PROVEN
LONDON'S LOCAL TECHNICAL EVENT EQUIPMENT HIRE COMPANY

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WC1H 8AA

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+WHY CHOOSE ON TOUR EVENTS FOR YOUR CONFERENCE STREAMING SERVICES?
 

On Tour Events is the best company for all your live streaming needs across Surrey, London, and the rest of the UK. As one of the UK’s only full-service live streaming events companies, we are a one-stop-shop when it comes to live-streaming! We have the software, equipment, and ongoing support services that will keep your audience satisfied and engaged throughout your conference event.

 

Live streaming delivers several benefits to your conference events, so why not get it set up and start reaping the rewards? Get in touch with us today to discuss how we can help get your conference online! We can’t wait to hear what you’ve got in mind!