When it comes to putting on events, audio visual (AV) services are absolutely crucial to their overall success. From conferences to weddings and even sporting events, AV equipment helps to ensure that all media is heard and viewed as intended.
In most cases, event planners will enlist the help of companies that specialise in AV services to access the highest quality equipment and operational expertise. But what exactly do these services entail?
Below we explain what AV services are, how they contribute to events, which events benefit from AV services, and spell out why you need to enlist the help of a professional events company for your AV installation.
What Are Audio Visual (AV) Services?
Companies offering audio visual (AV) services are responsible for the supply, installation, and operation of AV equipment during an event. AV services usually include the hire of equipment such as microphones, projectors, speakers, and video recording equipment for the duration of an event.
Once the event has concluded, the company offering AV services will disassemble, collect, and return the AV equipment to its original location. Events that usually necessitate AV services include but are not limited to conferences, corporate events, exhibitions, awards ceremonies, and private events such as weddings.
So, if you are organising or planning one of those types of events listed above, why would you want to use AV hire services?
Why Make Use of Audio Visual Services for Your Event?
In many ways, AV services are a prerequisite for your event. For example, most conferences cannot take place without a projector and screen combination, microphone(s), and speakers. The same is true for corporate events such as product launches.
Thus, given that you’ll need to use this equipment, it makes sense to enlist the help of an events company that specialises in AV equipment. By hiring the equipment you need for the duration of your event, you can hire best-in-class devices for a fraction of their purchase price and benefit from immersive sound and crystal clear visuals for your audience.
Companies offering AV services can also handle many of the elements related to AV services, as we’ll now explain.
What Do Companies Offering Audio Visual Services Do?
Companies offering AV services not only supply you with the equipment you need to successfully carry out your event, but they will usually offer the delivery, installation, and in some cases, operation of said equipment.
Once you have contacted a professional AV services contractor such as On Tour Events, you will work with them to establish what is required for your event in terms of AV equipment. Once complete, you will agree on a price, and then the company will start making preparations for the event.
In the days leading up to your event (or in the hours prior if you are hiring a modest setup), the company will arrive to begin unloading and setting up the AV equipment you have hired. Once set up, the AV installation will be thoroughly tested, sound-checked, and then technicians and engineers can hand it over to those responsible for its operation during the event.
Alternatively, for an additional fee, larger companies such as On Tour Events can supply you with lighting techs or sound engineers to oversee the operation of your hired AV equipment during your event.
Some AV companies offer their AV equipment on a “dry hire” basis, leaving you to take care of the installation and operation. However, larger outfits such as ourselves tend to only offer all-inclusive or “wet hire” services due to the value of the equipment being supplied and the willingness to offer an all-inclusive, “white glove” service.
What Equipment is Included within Audio Visual Services?
There are all kinds of devices that fall under the umbrella term of “audio visual.” Traditionally, the definition of AV equipment has applied to equipment that processes auditory or visual media. However, more recently, when enlisting AV services, the term has come to incorporate a far broader interpretation in the context of an event.
Today, those providing AV services look at what is required for the broader AV installation at an event rather than devices that are specifically involved in processing sound or visual media. For example, you would approach an AV hire company when you need items such as a stage or a conference set.
Those items are certainly not production elements with any auditory or visual input, but they are vital in helping to provide a platform for AV equipment. Therefore, they are often included within the scope of AV services.
Below is a list of the items that you may hire as part of an AV services package:
PA systems (including speakers, stage monitors, subwoofers, and power amps)
Sound monitors (including in-ear monitors)
Video recording equipment
Live streaming hardware and software
Screens (including TV screens, LED screens, and projection screens)
Stage or set furniture
Special effects machines
As long as this list is, it’s by no means exhaustive. There are plenty of items you might need to hire from a company offering AV services that haven’t been included. Your specific AV needs will depend on the nature and scale of your event.
Make On Tour Events Your Audio Visual Services Partner Moving Forward
Here at On Tour Events, we have been providing AV services to clients for more than two decades. With more than 1,000 AV installations under our belt, we know what it takes to ensure your event is nothing less than a resounding success that leaves your audiences looking forward to returning in the future.
We provide AV services to organisations and venues up and down the United Kingdom, with specialist knowledge of many leading conference venues in and around London. With more than three warehouses spread strategically throughout the country, we can offer competitively-priced AV services to any event, no matter where it may be taking place.
We specialise in delivering all-inclusive AV hire services, with dry hire AV hire only available in exceptional circumstances. We prefer to focus on taking the stress of organising an event off your shoulders by taking care of the literal and figurative heavy lifting for you.
Once we have discussed your AV equipment hire requirements, that’s it from your perspective. You can sit back and relax (or work on other vital elements of your occasion) safe in the knowledge that you have one of the UK’s best-regarded AV companies taking care of the planning, supply, installation, and disassembly of your AV equipment. Of course, we can stick around to oversee the operation of our equipment should you wish to make use of our incredibly experienced team members.
So why not reach out to a member of our London AV team to discuss making On Tour Events your AV services partner for 2021 and beyond? We are available on 020 8058 0093 every weekday or you can always email us at email@example.com.
We look forward to working with you soon!
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