Welcome to On Tour Events, London number one event production hire company, where we share tips and best practices for your next event from corporate to private events .
These five top tips are must knows in the event management industry, and they're principles that can turn an otherwise stale event into a remarkable experience. Now be sure to get check other articles at the On Tour Events blog to stay up to date as we share even more top tips for you as you dive into the events industry.
Let's get started with top tip number one, confirm the guest list first. Many times, people try to choose a location for an event somewhere in London, and then they're stressed on the road when realising the location didn't fit the number of people that you had come into your event. Instead, when planning, make sure you have your guest list beforehand, and that will determine the size of the event, not the other way around. So aside from weddings, the location shouldn't determine the guest list. But instead, the guest list should help decide the location in London. Once you know the number of people you'll have in attendance, you can move on to additional details of your event. This will help you avoid unnecessary stress later. Trust us… on this
Now, top tip number two is to nail down the location before setting a date. Again, many times people make the mistake of setting a date and then limiting themselves on the number of available locations. Most likely, your client can be a little flexible when setting that date. Now, if you know the general timeframe they prefer, you can find the best locations for your event and then set the date based on the venue's availability.
Asking your client for flexibility in the date can open up more venue options and allow you to choose a dream location rather than getting stuck with a mediocre venue. In fact, have you ever planned or attended an event that seemed like the perfect location? Drop a comment below in the blog section and tell us about it. We would love to hear about this incredible venue, this incredible thing you had going on, and we sure other event planners and managers would love to hear from you as well.
All right, top tip number three is to set the level of formality and make this known to everyone involved. Not only do you need to choose a date and time, but you want to make sure it's clear just how formal or informal your event will be. It's gonna depend on the location, the time of day, the client's preference. Whatever level of formality is chosen, make it clear to your vendors, clients, guests and key players.
You don't want servers showing up to a cocktail party in jeans because they were unaware of the fanciness. You also don't want your client thinking they're paying for a black tie affair if you're planning to serve hotdogs. So when it comes to the level of formality of your event, you want to listen to your client's expectations, plan accordingly and make sure everyone involved it's super, super clear. On Tour Events will always send crew to your event dressed in smart black clothing.
These last two are ways you can really take your event and go above and beyond. All right, so top tip number four, brainstorm ways to make every event unique. Create a work of art, if you will with your event. So choose vendors, food, activities and decor that your guests will most likely say, "I've never even seen that before." Can you do something unique with your food? Can your caterer, can they have a gourmet popcorn bar? A build your own emoji donut station? Is there a theme that no one would expect? And can you bring that in a fun and exciting way? Is there a local restaurant that might have a secret menu item that most people haven't tried? A lot of really fun ways to bring this alive, can you brainstorm creative ways to avoid a cookie cutter experience?
Don't be afraid to think outside of the box. Take a bold move towards something unique and memorable for your client and for your guests. Here at On Tour Events we can build you a custom stage set, installed small or large LED screens for the production and of course we are able to design the event lighting to suit all occasions. If your looking for a trusted & proven audio visual hire company in London then On Tour Events is a clear choice for many events planners & venues in & around London
So this fifth and final top tip is to make it engaging, create an experience, something fun, something folks will talk about later. Engage your guests during an event in a way that they will come away being a better human. Create a remarkable experience. This is something many event managers, they really just don't take the time to incorporate into their event because of time or resources. But I can't say it enough. This is something that can literally make or break your guests' experience.
This is the biggest top tip I can give you. And it's the one we see play out time after time in such a fantastic way here at On Tour Events. Crowd engagement far outweighs the food, music, decor of any event, and is the main thing that will lead your guests remarking about their experience.
Engaging the guests is one of the absolute favourite elements of any event for all event planners & as a gift for you today.
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