ON TOUR EVENTS IS ONE OF THE UK'S LEADING AUDIO VISUAL HIRE COMPANIES
Many events will require you, as the event organiser, to hire a stage. However, if you need a stage, then it’s highly likely that you are going to need to hire additional event equipment such as sound systems, event lighting, and LED screens. While you could use several different event equipment hire companies to acquire everything you need for your occasion, why not reap the benefits of hiring everything together from one company?
Not only will you benefit from the substantial cost savings of paying one flat fee for everything you need, but you also enjoy the advantage of only having to make arrangements with one point of contact. There’s no need to try and accommodate four of five contractors working in and around one stage. Instead, you can hire a contractor such as On Tour Events to take care of all technical event production needs within one package, allowing you to focus your finite resources on other vital aspects of your event.
So if you need a stage and several other essential pieces of event production, what do you need to be thinking about before pulling the trigger?
+CONSIDERATIONS FOR HIRING AN ALL-INCLUSIVE STAGE, SOUND, LIGHTING & LED SCREEN HIRE PACKAGE
In the first instance, your event production needs are going to be dictated by the nature and scale of your event. For example, for a small conference taking place in a hotel function room, you may only require a small conference stage a couple of PA speakers, a wireless mic, and one LED screen for your presentation.
By contrast, if you’re trying to pull together a large outdoor music festival, then you may need to hire a giant festival stage, complete with PA wings for your sound, lighting, and LED screens. Similarly, if you’re putting together a national exhibition, then you could require hundreds of square metres of exhibition staging and rigging from which to suspend your technical event equipment.
Once you’ve decided what’s realistic based on your specific event, you need to factor in any limitations or constraints imposed by your venue. Ceiling heights, the available square footage of floor space, and other obstacles all need to be considered. If you need help with assessing the venue, our team can always perform a site visit to measure up and advise you of any feasibility issues.
Guided by those limitations, you then need to think about your design choices. For instance, if you’re planning a wedding, do you want a white tiered stage platform to add a real touch of class to proceedings? If you’re organising a fashion show, do you want part of your stage to elongate into a catwalk?
The design choices you make can have considerable ramifications for the overall success of your event, so this stage of the process should not be rushed. Fortunately, our custom stage design team can help ensure you’re happy with everything by providing 3D renders of your stage and production setup before we even get started on manufacturing the necessary parts.
Finally, if your event is taking place outdoors, you need to ensure your event production equipment is up to meeting the challenges provided by the British outdoors. You’ll probably to hire a covered outdoor stage, for instance. You’ll also want to ensure that your equipment, such as LED screens, are IP 65-rated, meaning they are manufactured to withstand high moisture environments.
With the primary considerations out of the way, what are the types of events that will benefit the most from these all-inclusive packages?
STAGE, SOUND, LIGHTING & LED SCREEN PACKAGES
ON TOUR EVENTS TALKS ''AUDIO VISUAL EQUIPMENT'' AND SHARES SOME USEFUL INFORMATION
Next, since your outdoor cinema experience is, well, outdoors, you have to ensure that the LED screen you hire has enough resistance to the elements. There's no such thing as a sure thing when it comes to the British weather, so you need to make sure that your LED screen is at least IP 65-rated (as ours are), which means they are developed specifically to work in high moisture environments.
Failure to do so could result in your screen failing should the weather take a turn for the worse. The last thing you want to do is have people chasing refunds after only viewing half a film.
+EXHIBITIONS AND CONFERENCES
In many ways hiring your outdoor LED video wall is just the beginning. What would an outdoor cinema experience be without the booming surround sound to match? How are you going to elevate your screen off the ground to ensure everyone has a great view? If you're hosting an event in a rural setting so as not to disturb residential areas, how are you going to get the necessary power your screen?
Thus, you're going to need to hire staging equipment, rent some state-of-the-art sound equipment, and temporarily lease a power generator. Fortunately, here at On Tour Events, we can provide all of the above and more as part of a turn-key outdoor cinema package for your event. We even include the technicians and engineers required to set everything up and dismantle once the event is over.
If our industry-leading LED screens are one thing, it's versatile. What that means for you as an event organiser is that you have an opportunity to use the screen as far more than just a medium for screening your film.
For instance, in the preceding adverts, you could use the screen to display advertising campaigns of your corporate partners and sponsors who will be keen to get in front of your audience. You could generate significant revenue from such an arrangement which could help to offset the investment made in hiring event production equipment.
Likewise, you could use the screen as digital signage, reminding your guests to follow specific protocols such as turning their phones off or remaining in their vehicles. Alternatively, if you have an intermission, you could use your LED screen as a Twitter wall to encourage online engagement and generate a buzz around your outdoor cinema event. The choice is yours. But a well-planned content strategy can have numerous benefits for your event.
+AWARD CEREMONIES & GALA DINNERS
There’s nothing quite like the glitz and glam of an awards ceremony. However, beneath that exterior, there is a tremendous amount of planning and preparation required that the attendees rarely notice. You’ve got the tiered stage for starters, before installing the LED video wall backdrops, and rigging all of the necessary lighting and sound systems. Once again, an all-inclusive hire package could prove to be a life-saver for organisers of these events.
CLICK BELOW TO FIND OUT MORE ABOUT THE RANGE OF TECHNICAL EVENT SERVICES WE OFFER
On Tour Events UK Ltd
27, Old Gloucester Street
VAT Number GB344777174
Phone: 020 8058 0093
Monday - Friday 08:00 - 20:00
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ON TOUR EVENTS: TRIED, TESTED & PROVEN
LONDON'S LOCAL TECHNICAL EVENT EQUIPMENT HIRE COMPANY
OTE London Office & Warehouse
+WHY CHOOSE ON TOUR EVENTS FOR YOUR AUDIO VISUAL EQUIPMENT NEEDS
Regardless of the occasion, most events require many different types of technical equipment to pull them off successfully. This is where we come in. Here at On Tour Events, we can provide everything you need including but not limited to lighting, sound, staging, LED screens, truss structures, and even power requirements. And that’s just scratching the surface!
We also supply all of the technicians, engineers, and designers that you need to put everything together precisely as you had imagined. We’ll be there after everyone has left to dismantle everything too. How’s that for an end-to-end events solution?
So whether you are planning the extravagant wedding of a lifetime, a national music festival, or you merely need help with the technical requirements of a local networking event, we have an all-inclusive event hire solution for you.
Simply pick up the phone or shoot us an email using the contact information below and we’ll be more than happy to talk you through your options. We can’t wait to hear all about what you have planned!