PLANNING AN AWARD SHOW | CORPORRATE EVENT? TOP 10 QUESTIONS ANSWERED BELOW
How much does the audio visual equipment & stage cost for an awards show?
Ok so you planning an awards show and you want to know what it's going to cost to hire all of the audio visual equipment including staging for your event. Well the cost of the production can be a few hundred pounds to tens of thousands of pounds depending on the style of the event, the size of the event, whether or not you are having a custom stage, LED screen & if you have 1000 guests or 100 guests. Of course all of these factors play a part in the final cost of your event.
But to give you an idea of what it would cost for a small, medium and large award show style production package, please see below the three examples:
The first example is a small cost-efficient package designed for companies with smaller budgets but looking for something impressive and eye-catching for up to 100 guests.
A small 3 meter by 2 meter
carpeted stage with a 3 meter by 2 meter
LED screen set behind the raised stage, distributed sound system & custom podiums for branding opportunities is a great off-the-shelf award show package and we would suggest a budget of between £2,500 to £3,500 depending on the final design & spec.
The next example is a larger 6 meter by 4 meter stage supplied with a 5 meter by 3 meter LED screen, a wireless
lighting solution for inside the venue and a number of lighting fixtures including a lighting designer on site giving an optimum level of production. Also included is the appropriate
sound system with headset or wireless clip-on presenters’ microphones where required. This size of package including 3D renders with branding on stage, we would suggest to budget between £4,500 to £6,000 depending on final spec, access, running times & location of the event.
For those clients who are looking for a fully customisable award show package without the need of starting completely from scratch, which will save you some money, we would suggest a 10 meter by 8 meter stage with a pair of integrated 5 meter by 3 meter LED screens into the rear stage set. The required truss, lighting & sound with technicians on site are provided and we have off the shelf packages starting from £8,000. These event packages include 3D renders of the proposed production backed up by our proven track record working in the events industry.
We are planning a gala dinner & need to hire stage, sound & lighting. Can we hire everything from On Tour Events?
Yes we can help you with all of the audio visual aspects you require, including the tiered stage, LED screen, sound, rigging, event lighting and creative branding ideas. We are not event planners though and we do not offer any ''event planning'' services only technical event production services. We have a large selection of off-the-shelf turnkey production packages suitable for all types of events from gala dinners, product launches and award ceremonies.
We are event planners, would you happy to work under our companies brand?
We understand that event planners want to protect their brand and also grow their brand awareness, so if you would prefer us to turn up in your branded company uniform it's no issue with us. We also tend not to brand our equipment cases either which we feel is the correct way to do business.
Can you send us 3D renders of the event package we are looking to hire?
If you're looking at one of our pre-made award ceremony or gala dinner packages & you would like us to send over more 3D renders of the proposed production, then please feel free to call or email us with the package that you've seen and we can send you the additional files.
If you have a bespoke concept which you would like to talk to us about and you would like to see some 3D renders drawn up, allowing you to see our proposed design ideas and how it works within your venue space, this is something that we offer in house. Firstly, you need to talk to our event designer, please
contact us for details about our event design service.
This will normally require a site visit as well unless we have worked at the venue and have the details on file.
How long have you been working in the hospitality events industy supplying audio visual equipment?
On Tour Events is a merger of individual sound, event lighting, screen & stage hire companies. We have worked in this industry for over 25 years working on some of the most prestigious events across the UK & Europe.
We believe that this collaboration separates us from other audio visual companies in the UK and that is why we have multiple dedicated team members who have specialised in one field for many years.
This has also been streamlined so we are able to offer an extremely easy to use design & equipment hire service.
What sets you apart from other techincal event production companies in London?
We believe that our unique approach to the events industry sets us apart from most other event production companies in London. So, what is so unique about On Tour Events?
Well we are suitable for a multitude of events, whether you are planning a new product launch, your yearly conference or exhibition and you are looking for audio visual equipment. Or you are looking for a new
conference AV supplier, planning a festival and you need to
hire a stage with all the relevant sound, lighting and LED screen. It is rare to find a company that stocks everything in house & we also have a huge catalogue of off-the-shelf event production packages ready to go, allowing you to add your branding and creative touch with ease and at an amazing price point.
There are lots of technical audio visual companies in London, some only offer staging whilst some specialise in sound and there are other companies that concentrate solely on event lighting. Whereas On Tour Events cover everything under one roof, one brand & under one company making designing, planning and running your event a lot easier. One specific reason for this is in a lot of cases we are the only event supplier on site meaning less stress and more organisation.
We are planning our yearly corporate party & wanted to know how to get a quote from On Tour Events?
Surprisingly getting a quote is not hard and we do our best to make it as simple as possible, which is done in a few simple steps.
First of all it's good to have a telephone conversation about the sort of event you're planning, where the event is to take place & any specifics that you feel are necessary to mention to help us give you the most accurate quote.
One of the first things to establish is whether you are looking for a complete bespoke package or whether one of our off-the-shelf event production packages will suffice. These packages allow you to brand the set, staging and design the
lighting to suit your venue within a pre-made package(s).
Next up is a site visit, we always recommend a 2 to 3 hour site visit to make sure that the venue can be scoped out, ensuring all areas are covered leaving additional time to chat about some creative ideas that you have and we can go through our portfolio to show you what we feel might work.
Next bit is easy! You receive an email with a quote attached & depending on the size of the event & the technical aspects required, this may be a simple 1 or 2 page quote or a 10 page technical proposal. That is why it is important to meet at the venue beforehand, so we can gain as much knowledge about the design concept/ scope of the room in use in order to put together the relevant proposal.
If we have worked in the venue before and you are booking one of our pre-made packages you will generally have a quote by the end of the day. There aren't many venues in London we haven't worked in.
Can you supply catering equipment as well as the audio visual equipment for our event?
We get asked this a lot as it can be hard to find a good catering equipment company in London. (check out our event blog where we often mention event suppliers we have worked with over the years, but we don't offer catering equipment for any events). We can put you in touch with a reliable supplier for sure and of course we can help with all of the audio visual and staging elements for your event but we are purely a technical event production hire company.
What technical event services do you offer & is there anything you dont supply?
Like with every company we all have our limits, as much as we would like to dream about a world tour with the Rolling Stones the reality is there are companies of that size out there for a reason..... So what technical event production services and equipment hire services do we offer to our customers in the UK?
Well this is easy to answer and we will briefly cover each area as to what we offer below:
Let us kick-off with lighting. We stock a vast range of lights from theatrical to vintage to wireless and fully waterproof fixtures. Let's be honest we could list every make, name and model of every light, moving head, par can, pixel bar and lighting desk that we own and the reality is it's not going to mean much to you! So instead we make it simple. If you're looking for lights for your award show, wedding, conference or for a festival or any sort of event we can help.
Sound equipment is very much the same, we only stock premium, trusted, audio manufacturers. Our infrastructure is second to none and our knowledge in this field is vast. We have a straightforward methodical way of solving a lot of common sound problems. If you need sound for your event regardless of size (no world tours thanks) we can assist.
We offer a vast range of conference and award ceremony packages. These are brilliant for any style event where you're looking for a stage, LED screen, lighting and
sound all bundled into one pre-made package. These are very popular due to being extremely cost-efficient & perfectly suited for smaller budget events.
Something we get asked for commonly especially for award shows is LED screen. As mentioned above we stock a large amount of screen for use indoors and outdoors available in different formats, sizes and the ability to build within a
We have both flown outdoor screen systems available for concerts, sporting events, or outdoor cinemas and likewise on the other side of the scale we have
ground supported LED wall systems which require minimal ballast due to the unique rigging capabilities of our screen. So, if you're looking to hire LED screen for your award event this is something again On Tour Events can assist you with.
Our staging hire service is quite vast as we stock 4 different designs of tiered stage available to be covered in any colour of carpet right off the shelf, as well as
fully mobile outdoor festival stages. Unlike any other festival stage these are modular in design allowing for a lot of creativity at an excellent price point. All this being something we stock in house allowing us to be very competitively priced.
Not only do we offer different tiers of staging we also incorporate extensions specifically for catwalk runways and t section additions which are normally supplied with lighting and LED screen. We can offer this in a bespoke manner whereby the client configures their requirements from scratch or we also have pre made packages making it a very easy to use service.
These aren’t all the services that we offer and as you can see from our portfolio our event services are vast. We can supply dance floors, foamex branding, lecterns, plasma screens, rigging, special effects & so on... we just don't do world tours!
Where are you based & what areas do you cover? It says your in London, Surrey & Manchester
On Tour Events operate UK wide offering technical event production services to all private and public sectors. We have three locations in the UK, the head office & warehouse being located in the centre of London, one smaller office in Surrey and a further warehouse & office located in Manchester. We also offer our services across Europe working in Germany, Portugal, Belgium to name a few and we have even spent 3 weeks in Lithuania!